OFFICE MANAGEMENT SECRETARY GRADE II – 2 POSTS
EMPLOYER: Nyang’hwale District Council
APPLICATION TIMELINE: 2024-07-10 to 2024-07-22
JOB SUMMARY: N/A
DUTIES AND RESPONSIBILITIES:
i. Typing letters, reports, and both routine and confidential documents;
ii. Receiving guests, addressing their issues, and directing them where they can be assisted;
iii. Maintaining records of events, appointments, meeting dates, trips of the head of the department, and other work schedules;
iv. Retrieving files and documents needed for the execution of work duties;
v. Receiving files and distributing them to the relevant Officers in the Department/Unit/Section;
vi. Collecting, maintaining, and returning files and documents to the relevant places;
vii. Preparing meeting minutes and organizing various meetings;
viii. Preparing lists of office supplies needed; and
ix. Performing other duties as assigned by the head of the department.
QUALIFICATION AND EXPERIENCE:
Candidates should be graduates of Form Four or Form Six with a Diploma in Secretarial Studies or an NTA level 6 certificate in Secretarial Studies. Additionally, candidates must have passed the Kiswahili and English typing test achieving 80 words per minute and be proficient in office computer programs such as Word, Excel, PowerPoint, Internet, E-mail, and Publisher from any government-recognized institution.
REMUNERATION: TGS C
